Decision 69/13/Euratom, ECSC, EEC of 16 January 1969 establishing the Office for Official Publications of the European Communities (OJ L 13, 18.1.1969), repealed and last replaced by Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union (OJ L 168, 30.6.2009, p. 41):
The task of the Publications Office of the European Union, which is an interinstitutional office, shall be to publish the publications of the institutions of the European Communities and the European Union under optimum conditions.’
The Consultative Committee on Publications of the Commission has defined a publication as ‘a duplicated text, intended mainly for external use, the production of which constitutes a budgetary expense’.
The role of the Interinstitutional Committee is, primarily, to appoint official representatives to participate directly in the work of the linguistic groups. The committee can act as an arbitrator in the case of a major problem.
The general coordination section is responsible for the overall management procedure: organising the work, ensuring the coherence of decisions taken in the different groups, updating and developing the process. This section is also responsible for overall management of the style guide website and participates directly in its development.
The linguistic groups are responsible for the development and follow-up of their respective language versions, with guidance from the general coordination section. The Publications Office representatives in the groups coordinate the work and relay information back to the general coordination section. The groups comprise representatives from the various linguistic entities of the institutions: lawyer-linguists, translators, terminologists, proofreaders, etc.
Furthermore, various decision-making bodies, notably, in the Commission, the Secretariat-General, the protocol service and the services in charge of external relations, are consulted regularly according to the subject being dealt with. Close contact is also maintained with various international organisations, particularly with regard to standardisation (ISO).