Brussels, 1.3.2023

COM(2023) 126 final

ANNEXES

to the

Proposal for a DIRECTIVE OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL

amending Directive (EU) 2015/413 facilitating cross-border exchange of information on road-safety-related traffic offences

{SEC(2023) 351 final} - {SWD(2023) 126 final} - {SWD(2023) 127 final}


ANNEX

‘Annex

Data elements necessary to conduct the search referred to in Article 4(1) 

1. Data elements of initiating search (outgoing request)

Item 

M/O  (1)

Remarks 

Member State of registration 

M

Distinguishing sign (2) of the Member State of registration of the detected vehicle 

Registration number 

M

Full registration number of the detected vehicle 

Data relating to the offence 

M

  

Member State of the offence 

M

Distinguishing sign (3)  of the Member State of the offence 

Reference date of the offence 

M

  

Reference time of the offence 

M

  

Purpose of the search 

M

Code indicating the type of road-safety-related traffic offence as listed in Article 2(1) 

1. = Speeding

2. = Drink-driving

3. = Failing to use a seat belt

4. = Failing to stop at a red traffic light

5. = Use of a forbidden lane

10. = Driving under the influence of drugs

11. = Failing to wear a safety helmet

12. = Illegally using a mobile phone or any other communication devices while driving

[…] = Not keeping sufficient distance from the vehicle in front

[…] = Dangerous overtaking

[…] = Dangerous parking

[…] = Crossing one or more solid white lines

[…] = Wrong-way driving

[…] = Not respecting the rules on the creation and use of emergency corridors

[…] = Using an overloaded vehicle

(1)  M = Mandatory communication of the data element, O = Optional communication of the data element.

(2) (3)  Distinguishing sign in accordance with Article 37 of Vienna Convention of 8 November 1968 concluded under the auspices of the United Nations Economic Commission for Europe.

2. Data elements provided as a result of the initiating search conducted pursuant to Article 4(1)

Part I.   Data relating to vehicles 

Item 

M/O  (4)

Remarks  (5)  

Registration number 

M

(Code A) Full registration number of the requested vehicle 

Chassis number/VIN 

M

(Code E) Full chassis number/VIN of the requested vehicle 

Member State of registration 

M

Distinguishing sign (6) of the Member State of registration of the requested vehicle 

Make 

M

(Code D.1) Make of the requested vehicle e.g. Ford, Opel, Renault 

Commercial description(s) of the vehicle 

M

(Code D.3) Commercial description of the requested vehicle e.g. Focus, Astra, Megane 

EU Category Code 

M

(Code J) e.g. N1, M2, N2, L, T 

Registration date 

M

(Code I) Date of the last registration of the requested vehicle 

Language

O

Language of the vehicle registration document

Previous inquires 

O

The dates of previous inquiries on the requested vehicle 

(4)   M = Mandatory communication of the data element, O = Optional communication of the data element. 

(5)   The codes are harmonised according to Annex I and II to Council Directive 1999/37/EC on the registration documents for vehicles ( OJ L 138, 1.6.1999, p. 57 ). 

(6)   Distinguishing sign in accordance with Article 37 of Vienna Convention of 8 November 1968 concluded under the auspices of the United Nations Economic Commission for Europe.

Part II.   Data relating to holders and owners of the vehicles 

Item 

M/O  (7)

Remarks  (8)  

Data relating to holders of the vehicle 

 

(Code C.1) 

The data refers to the holder of the specific registration certificate. 

Registration holders' (company) name 

M

(Code C.1.1) 

Separate fields shall be used for surname, infixes, titles, and the name in printable format shall be communicated. 

First name 

M

(Code C.1.2) 

Separate fields for first name(s) and initials shall be used, and the name in printable format shall be communicated. 

Address 

M

(Code C.1.3) 

Separate fields shall be used for street, house number and annex, postal code, place of residence, country of residence, etc., and the address in printable format shall be communicated. 

Gender 

O

Male, female 

Date of birth 

M

  

Legal entity 

M

Natural or legal person

Place of Birth 

O

  

ID Number 

O

An identifier that uniquely identifies the person or the company 

Data relating to owners of the vehicle 

(Code C.2) The data refer to the owner of the vehicle. 

Owners' (company) name 

M

(Code C.2.1) 

First name 

M

(Code C.2.2) 

Address 

M

(Code C.2.3) 

Gender 

O

Male, female 

Date of birth 

M

  

Legal entity 

M

Natural or legal person

Place of Birth 

O

  

ID Number 

O

An identifier that uniquely identifies the person or the company 

(7)   M = Mandatory communication of the data element. O = Optional communication of the data element. 

(8)   The codes are harmonised according to Annex I and II to Council Directive 1999/37/EC on the registration documents for vehicles ( OJ L 138, 1.6.1999, p. 57 ). 

 

Part III.   Data relating to end users of the vehicles 

Item 

M/O  (9)

Remarks 

Data relating to end users of the vehicle 

 

The data refers to the end user of the vehicle. 

 

Registration end users' name 

M

Separate fields shall be used for surname, infixes, titles, and the name in printable format shall be communicated. 

First name 

M

Separate fields for first name(s) and initials shall be used, and the name in printable format shall be communicated. 

Address 

M

Separate fields shall be used for street, house number and annex, postal code, place of residence, country of residence, etc., and the address in printable format shall be communicated. 

Gender 

O

Male, female 

Date of birth 

M

  

Place of Birth 

O

  

ID Number 

O

An identifier that uniquely identifies the person 

(9)   M = Mandatory communication of the data element when available in a Member State's national register. O = Optional communication of the data element. 

Part IV. Data relating to previous holders and owners of the vehicles, in accordance with Article 4(3) 

Item 

M/O  (10)

Remarks  (11)  

Data relating to previous holders of the vehicle 

  

(Code C.1) 

The data refers to the holder of the specific registration certificate. 

Registration previous holders' (company) name 

M

(Code C.1.1) 

Separate fields shall be used for surname, infixes, titles, and the name in printable format shall be communicated. 

First name 

M

(Code C.1.2) 

Separate fields for first name(s) and initials shall be used, and the name in printable format shall be communicated. 

Address 

M

(Code C.1.3) 

Separate fields shall be used for street, house number and annex, postal code, place of residence, country of residence, etc., and the address in printable format shall be communicated. 

Gender 

O

Male, female 

Date of birth 

M

  

Legal entity 

M

Natural or legal person

Place of Birth 

O

  

ID Number 

O

An identifier that uniquely identifies the person or the company. 

Data relating to previous owners of the vehicle 

  

(Code C.2) The data refer to the previous owner of the vehicle. 

Previous owners' (company) name 

M

(Code C.2.1) 

First name 

M

(Code C.2.2) 

Address 

M

(Code C.2.3) 

Gender 

O

Male, female 

Date of birth 

M

  

Legal entity 

M

Natural or legal person

Place of Birth 

O

  

ID Number 

O

An identifier that uniquely identifies the person or the company. 

(10)   M = Mandatory communication of the data element when available in a Member State's national register, O = Optional communication of the data element. 

(11)   The codes are harmonised according to Annex I and II to Council Directive 1999/37/EC on the registration documents for vehicles (OJ L 138, 1.6.1999, p. 57). 

Part V.   Data relating to previous end users of the vehicles, in accordance with Article 4(3)

Item 

M/O  (10)

Remarks 

Data relating to previous end users of the vehicle 

  

The data refers to previous end user of the vehicle. 

 

Registration previous end users' name 

M

Separate fields shall be used for surname, infixes, titles, and the name in printable format shall be communicated. 

First name 

M

Separate fields for first name(s) and initials shall be used, and the name in printable format shall be communicated. 

Address 

M

Separate fields shall be used for street, house number and annex, postal code, place of residence, country of residence, etc., and the address in printable format shall be communicated. 

Gender 

O

Male, female 

Date of birth 

M

  

Place of Birth 

O

  

ID Number 

O

An identifier that uniquely identifies the person. 

(10)   M = Mandatory communication of the data element when available in a Member State's national register, O = Optional communication of the data element.

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