PART I – DESCRIPTION OF CONSIGNMENT

Box

Description

I.1.

Consignor/Exporter

Indicate the commercial organisation dispatching the consignment (in the third country).

I.2

CVED reference

This is the unique alpha-numeric code assigned by TRACES (repeated in boxes II.2 and III.2).

I.3

Local reference

Indicate the unique alpha-numeric code assigned by the competent authority.

I.4

Border inspection post

Select the name of the Border Inspection Post (BIP).

In the case of a subsequent CVED for a non-conforming consignment, indicate the name of the TRACES unit in charge of supervising the free zone, free warehouse or customs warehouse where the consignment will be delivered and stored.

I.5

Border inspection post code

This is the unique alpha-numeric code assigned by TRACES to the BIP.

I.6

Consignee/Importer

Indicate the address of the person or commercial organisation given on the third-country certificate. If this not present on the certificate, the consignee in the relevant commercial documents may be used.

I.7

Place of destination

Indicate the delivery address in the Union. This applies to both conforming and non-conforming goods (see box I.19).

I.8

Operator responsible for the load

This is the person defined in Article 2(2)(e) of Directive 97/78/EC (also agent or declarant), who is in charge of the consignment when presented to the border inspection post and makes the necessary declarations to the competent authorities on behalf of the importer: give the name and address.

I.9

Accompanying documents

Veterinary certificate/document:

Date of issue: The date on which the certificate/document was signed by the official veterinarian or the competent authority.

Number: Give the unique official number of the certificate. For products from an approved or registered establishment or vessel, indicate the name and approval/registration number where appropriate. For embryos, ova or semen straws give an identity number of the approved collection team.

Commercial document reference: the airway bill number, the bill of lading number or the commercial number of the train or road vehicle.

I.10

Prior notification

Give the estimated date and time on which the consignment is expected to arrive at the BIP.

I.11

Country of origin

This refers to where the final product was produced, manufactured or packaged.

I.12

Not applicable

I.13

Means of transport

Give full details of the means of arrival transport: for aircraft the flight number, for vessels the ship name, for road vehicles the registration number plate with trailer number if appropriate, for railways the train identity and wagon number.

I.14

Country of dispatch

This refers to the third country where the consignment was placed aboard the means of final transport for the journey to the Union.

I.15

Establishment of origin

This box may be used to indicate the name and address (street, city and region/province/state, as appropriate), country and ISO country code of the establishment(s) of origin.

Where applicable, indicate the registration or approval number.

I.16

Transport conditions

Select the appropriate transport temperature.

I.17

Container number/Seal number

Give all seal and container identification numbers where relevant.

For official seal, indicate the official seal number as indicated in the official certificate and tick ‘official seal’ or indicate any other seal as mentioned in the accompanying documents.

I.18

Certified as or for

Tick the category for which the consignment is being presented: human consumption, feedstuff, pharmaceutical use, technical use or other.

I.19

Conformity of the goods

Tick ‘conforming’ for all products that will be presented for free circulation in the internal market including those that are acceptable but will be subjected to a channeling procedure and those that after receiving veterinary clearance as acceptable for free circulation, may be stored under customs control, and receive customs clearance at a later stage, either at the customs office on which the border inspection post is geographically dependent, or at another location.

Tick ‘non-conforming’ for those products not meeting EU requirements and that are for free zones, free warehouses, customs warehouses, ship chandlers or ships or transit to a third country (see boxes 22 and 24).

I.20

For transhipment to

Tick this box where a consignment is not to be imported at this BIP but is to travel onward in another vessel or aircraft either for importation into the EU at a second and subsequent BIP in the EU/EEA, or for a third country destination.

Indicate the name of the second and subsequent BIP and its unique alpha-numeric code assigned by TRACES or the name of the destination third country and ISO country code.

I.21

Not applicable

I.22

For transit to

Tick this box for consignments that do not conform to EU requirements and are destined for a third country by movement across the relevant EU/EEA State by road, rail or waterway transport.

Indicate the name of the BIP where the products are to leave the EU (exit BIP) and its unique alpha-numeric code assigned by TRACES.

Indicate the name of the destination third country and ISO country code.

I.23

For internal market

Tick this box for consignments that are being presented for distribution in the single market.

This also applies to those consignments that after receiving veterinary clearance as acceptable for free circulation, may be stored under customs control, and receive customs clearance at a later stage, either at the customs office on which the border inspection post is geographically dependent, or at another location.

I.24

For non-conforming goods

Select the type of destinations where the consignment will be delivered and stored under veterinary control: a free zone, a free warehouse, a customs warehouse or a ship supplier (chandler).

I.25

For re-entry

This refers to consignments of EU origin that have been refused acceptance or entry to a third country, and are being returned to the establishment of origin in the EU.

I.26

Not applicable

I.27

Means of transport after BIP

Select the appropriate means of transport for goods subject to transhipment or re-entry and for non-conforming goods in transit (see guidance note in box I.13).

I.28

Not applicable

Not applicable.

I.29

Not applicable

Not applicable.

I.30

Not applicable

I.31

Description of consignment

Indicate the species of animal, the treatment undergone by the products and the number and type of packages that comprise the load, e.g. 50 boxes of 2 kg, or the number of containers.

Give as a minimum the first four digits of the relevant Combined Nomenclature (CN) code established pursuant to Council Regulation (EEC) No 2658/87 as last amended. These codes are also listed in Commission Decision 2007/275/EC (and are equivalent to the HS headings). In the case of fishery products only, where there is one certificate with one consignment having contents with more than one commodity code, the additional codes may be annotated onto the CVED as appropriate.

I.32

Total number of packages

Indicate the total number of packages in the consignment, where appropriate.

I.33

Total quantity

Indicate the total number of straws for semen, ova and embryos, where appropriate.

I.34

Total net weight/total gross weight (kg)

Net weight: weight of actual product in kg, excluding packaging. This is defined as the mass of the products themselves without immediate containers or any packaging.

Gross weight: overall weight in kg. This is defined as the aggregate mass of the products and of the immediate containers and all their packaging, but excluding transport containers and other transport equipment.

I.35

Declaration

The declaration must be signed by the natural person responsible for the consignment:

I, the undersigned person responsible for the load detailed above, certify that to the best of my knowledge and belief the statements made in Part I of this document are true and complete, and I agree to comply with the requirements of Directive 97/78/EC, including payment for veterinary checks, for repossession of any consignment rejected after transit across the EU to a third country [Article 11(1)(c)] or costs of destruction if necessary.

PART II – CONTROLS

Box

Description

II.1.

Previous CVED

This is the unique alpha-numeric code assigned by TRACES for the CVED used before transhipment.

II.2

CVED reference

This is the unique alpha-numeric code indicated in box I.2.

II.3

Documentary check

To be completed for all consignments.

II.4

Identity check

Tick ‘seal check’ where containers are not opened and the seal is only checked according to Article 4(4)(a)(i) of Directive 97/78/EC.

Tick ‘no’ where goods are transhipped from one BIP to another BIP.

II.5

Physical check

‘Reduced checks’ refers to the regime laid down in Commission Decision 94/360/EEC where the consignment has not been selected for a physical check but is considered checked satisfactorily with documentary and identity check only.

‘Other’ refers to reimport procedure, channeled goods, transhipment, transit or Article 12 and 13 procedures. These destinations can be deduced from other boxes.

II.6

Laboratory test

Select the category of substance or pathogen for which an investigation procedure is undertaken.

‘Random’ indicates sampling where the consignment is not detained pending a result, in which case the competent authority of destination must be notified in TRACES (see Article 8 of Directive 97/78/EC). ‘Suspicion’ includes cases where the consignment has been detained pending a favourable result, or tested because of a previous notification from the rapid alert system for food and feed (RASFF), or tested because of a safeguard measure in operation.

II.7

Not applicable

II.8

Not applicable

II.9

Acceptable for transshipment

Tick this box where a consignment is not to be imported at this border inspection post but is to travel onward in another vessel or aircraft either for importation into the EU at a second and subsequent BIP in the EU/EEA, or for a third-country destination (See Article 9 of Directive 97/78/EC and Commission Implementing Decision 2011/215/EU) (1).

II.10

Not applicable

II.11

Acceptable for transit

Tick this box when it is acceptable to send consignments that do not conform to EU requirements to a third country across the relevant EU/EEA State by road, rail or waterway transport. This must be carried out under veterinary control in accordance with the requirements of Article 11 of Directive 97/78/EC and Decision 2000/208/EC.

II.12

Acceptable for internal market

This box is to be used for all consignments approved for free circulation within the single market.

It should also be used for consignments that meet EU requirements but for financial reasons are not being customs cleared immediately at the border inspection post, but are being stored under customs control in a customs warehouse or will be customs cleared later and/or at a geographically separate destination.

II.13

Acceptable for monitoring

For use where consignments are accepted but must be channeled to a specific destination laid down in Articles 8 or 15 of Directive 97/78/EC.

II.14

Acceptable as non-conforming goods

Use for all non-conforming consignments destined to be moved to or stored in warehouses approved in accordance with Article 12(4) or to operators authorised pursuant to Article 13 of Directive 97/78/EC.

II.15

Not applicable

II.16

Not acceptable

Indicate clearly, when import is refused, the subsequent process to be carried out.

Give the date for completion of the action proposed.

The address of the establishment of destination should be entered in box II.18.

II.17

Reason for refusal

Tick the appropriate box.

II.18

Details of controlled destinations

Give, as appropriate, approval number and address (or ship name and port) for all destinations where further veterinary control of the consignment is required.

II.19

Consignment resealed

Use this box when the original seal recorded on a consignment is destroyed on opening the container. A consolidated list of all seals that have been used for this purpose must be kept.

II.20

Identification of BIP

Apply the official stamp of the BIP or the competent authority in the case of non-conforming consignments.

II.21

Certifying officer

Signature of the veterinarian or in case of ports handling fish only, of the designated official agent as laid down in Decision 93/352/EEC:

I the undersigned official veterinarian, or designated official agent, certify that the veterinary checks on this consignment have been carried out in accordance with EU requirements.

II.22

Inspection fees

For internal purposes.

II.23

Customs document reference

For use by customs services if necessary.

II.24

Subsequent CVED

Indicate the unique alphanumeric code assigned by TRACES for the CVED used to document the checks after transhipment.

PART III – FOLLOW-UP

Box

Description

III.1

Previous CVED

This is the unique alpha-numeric code indicated in box II.1.

III.2

CVED reference

This is the unique alpha-numeric code indicated in box I.2.

III.3

Subsequent CVED

Indicate the alphanumeric code of one or more CVEDs indicated in box II.24.

III.4

Details on re-dispatch

Indicate the means of transport used, its identification details, the name of the BIP of exit, the country of destination and the date of re- dispatch, as soon as they are known.

III.5

Follow-up by

Indicate, as appropriate, the authority in charge of certifying the reception and compliance of the consignment covered by the CVED.

III.6

Certifying officer

This refers to the signature of the responsible official in the case of re-dispatch and follow-up of the consignments.

PART I – DESCRIPTION OF CONSIGNMENT

Box

Description

I.1.

Consignor/Exporter

Indicate the commercial organization dispatching the consignment (in the third country).

I.2

CVED reference

This is the unique alpha-numeric code assigned by TRACES (repeated in boxes II.2 and III.2).

I.3

Local reference

Indicate the unique alpha-numeric code assigned by the competent authority.

I.4

Border inspection post

Select the name of the Border Inspection Post (BIP).

I.5

Border inspection post code

This is the unique alpha-numeric code assigned by TRACES to the BIP (published in the Official Journal).

I.6

Consignee/Importer

Indicate the address of the person or commercial organisation given on the third-country certificate. All these details are compulsory.

I.7

Place of destination

Place to where the animals are being taken for final unloading (not counting control posts) and kept in accordance with the current rules.

Give the name, country, address and post code.

The place of destination may be the same as the location of the consignee.

I.8

Operator responsible for the load

This is the person (including agent or declarant) who is in charge of the consignment when presented to the border inspection post and who makes the necessary declarations to the competent authorities on behalf of the importer: give the name and address.

This person is required to notify the BIP in accordance with Article 3(1)(a) of Directive 91/496/EEC.

The person responsible for the load and the consignee may be the same person.

I.9

Accompanying documents

Number: give the unique official number of the certificate.

Date of issue: this is the date on which the certificate/document was signed by the official veterinarian or the competent authority.

Accompanying documents: this mainly concerns certain types of horses (horse passport), zootechnical documents or CITES permits.

Commercial document reference: the airway bill number, the bill of lading number or the commercial number of the train or road vehicle.

I.10

Prior notification

Give the date and time when consignments are expected to arrive at the BIP.

Importers or their representatives are required (pursuant to Article 3(1)(a) of Directive 91/496/EEC) to give one working day’s notice to the veterinary staff of the BIP where the animals are to be presented, specifying the number, nature and expected time of arrival of the animals.

I.11

Country of origin

This means the country in which the animals spent the requisite period (three months in the case of cattle, pigs, sheep, goats and equidae intended for slaughter; breeding, store or registered equidae, and poultry; six months in the case of breeding and store cattle and pigs; sheep and goats for breeding, store or fattening).

For horses re-entering, this means the country from which they were last consigned

I.12

Region of origin

Region in which the animals spent the same period as specified for the country: this is a requirement only for those countries which are divided into regions and for which imports are authorised only from one or more parts of the country concerned. The regional codes are given in the relevant rules.

I.13

Means of transport

Give details of the means of transport to the BIP:

The mode of transport (air, maritime, rail, road).

Identification of the means of transport: for transport by air, the flight number; for maritime transport, the name of the vessel; for rail transport, the number of the train and the wagon and for road transport, the registration number of the r