4.1. Authors, authorising departments, Publications Office and printshops
4.1.1. Authors and the Publications Office
In order to assist authors in the preparation and follow-up of their work, the Publications Office has set up a network of author correspondents who liaise between the Office and the originating departments; they are responsible for overseeing all aspects of relations with their authors and they assist them throughout the production process, including in the task of putting together publication requests. The appointed correspondent may be contacted at any time to answer any questions regarding the progress of the work.
The originating departments must first submit a service-provision request to the authorising department of their institution, body or organisation. A publication request is then drawn up and sent to the Publications Office, which issues an estimate or quotation to be used as a basis for preparing the order forms. In turn, the order forms are sent to the authorising department to be signed.
After receiving the final version of the manuscript and the signed order form, the Publications Office carries out typographical preparation and a preliminary reading of the document. At the end of the production process, the ‘passed for press’ form is issued after the number of copies, the ISBN, the catalogue number, the selling price (where applicable) and the delivery details have been checked.
After reception, the Publications Office carries out a quality acceptance of the publication and checks that the publication delivered corresponds to what appears on the invoice.
As regards periodicals, any change of title or appearance in the course of the year should be avoided, since such changes tend to complicate and delay the series and the cataloguing thereof, to hamper sales and to confuse readers.
Producing a publication? Creating
a poster? Targeting an audience?
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